Temporary Accounts Payable Specialist

This is a 6 months temporary position reporting to the Financial Controller, Europe. The role prepares and handles all accounts payable, including processing vendor invoices, making timely payments, and maintaining vendor relationships. Responsibilities include ensuring payables are managed efficiently, accurately, and in compliance with company policies, with recommendations for process improvements and potential software implementations.

• Manage billing for finance department (60%)
• Process and pay vendor invoices in a timely and accurate manner
• Ensure vendor invoices are entered correctly and approved
• Reconcile vendor statements and resolve discrepancies
• Maintain consistent process for payments (20%)
• Perform regular payments to vendors and service providers
• Track accounts payable aging and ensure timely payments
• Report payment status and updates to the finance team
• Monitor total outstanding payables > 30 days
• Prepare and distribute monthly accounts payable report
• Manage vendor relationships to resolve payment issues (15%)
• Ensure vendor records are up to date and accurate
• Handle communication with vendors regarding payment queries
• Maintain SOPs for accounts payable processes
• Assist with month-end close processes (5%)
• Manage day-to-day operations of accounts payable and interconnected systems
• Handle ad hoc projects as needed
• Perform audit requests
• Assist with process improvements and system enhancements

• Financial acumen
• Balances stakeholders
• Being resilient
• Plans and aligns
• Drives results
• Optimizes work processes
• Builds network
• Collaborates
• Confident use of MSOffice and finance systems (ideally Xero)
• Comfortable working with data
• Proven ability to work with customers

• 3 years' experience with accounts payable, vendor invoicing, and payments
• Basic understanding of bookkeeping and revenue recognition rules
• College degree preferred
• Knowledge of Prosci Change Management offerings a plus

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