Temporary Executive Assistant
Visa is hiring a remote Temporary Executive Assistant. The career level for this job opening is Experienced and is accepting São Paulo, Brazil based applicants remotely. Read complete job description before applying.
Visa
Job Title
Posted
Career Level
Career Level
Locations Accepted
Share
Job Details
Responsible for providing support to the company’s Commercial Office VP with the organization of their routines.
Main tasks include:
- Managing the commitments of the company's main executives
- Guaranteeing support for both day-to-day activities and travel
Provide executive and administrative support to the Vice President of the Commercial Office, including daily management, organizing and prioritizing key commitments and internal or external meetings.
Facilitate communication between executives and internal and external teams, ensuring clarity and effectiveness in information.
Plan and coordinate travel, including booking flights, accommodation and itineraries.
Administrative functions, such as credit card expenses, opening cards, ensuring documents are signed, travel organization (hotel reservation, plane ticket, travel insurance, transfers, requesting refunds/expenses.
Work closely with other stakeholders such as office manager, EAs, and administrators to ensure the smooth running of external meetings and events.
Maintain the confidentiality of sensitive information and treat all communications and documents discreetly.
Executives feel they can trust management of their schedules Good dialogue with counterparts or executive teams Pragmatism and good experience of executives in events and travel.