Part-Time Part-Time Workplace Operations Coordinator (Kraków)

We are seeking a detail-oriented Workplace Operations Coordinator to maintain the organization and productivity of our Kraków office environment, ensuring a welcoming atmosphere and supporting employee satisfaction. It's a part-time position (20 hours per week).

Responsibilities:

• Plan and coordinate social activities (on-site and/or virtual).
• Be the primary contact for office inquiries and support office-based employees.
• Contribute to office decor and ambiance.
• Manage office supplies, snacks, beverages, and vendor relationships (negotiate contracts and oversee inventory).
• Ensure compliance with health and safety regulations.
• Assist with administrative tasks (mail, shipments, daily operations).
• Act as the initial point of contact for visitors.
• Support the People Connect team and HR Service Center (equipment, incoming/departing employees, hardware management).
• Play a critical role in Krakow office relocation (snag works management until year-end).
• Organize and manage office paperwork archiving.
• Undertake additional projects and event coordination as needed.

Candidate Requirements:

• Based in Kraków, available to work 20 hours per week from the office, with flexible scheduling (core days: Tuesday, Wednesday, Thursday).
• Fluency in English and Polish.
• Proficiency with standard office equipment.
• Strong time management, multitasking, prioritization, attention to detail, and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Creative mindset and willingness to suggest improvements.
• Proficiency in Google Suite and Slack.
• Ability to maintain confidentiality.
• Proactive approach, positive attitude, adaptability.
• Prior experience in a global environment across different time zones is preferred.

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