Contractor Sr. Administrative Assistant

Sr. Administrative Assistant

This is a contract opportunity. This is a Hybrid opportunity in New York, NY.

The Administrative Assistant will support a VP in the New York Buying Office.

This position is hybrid in office and requires office days that align with the team.

This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices.

Independently ensures office systems and divisional procedures, policies and practices are administered effectively.

Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact, diplomacy and confidentiality.

Job Responsibilities

• Schedules and maintains multiple calendars of appointments and meetings
• Coordinates travel itineraries and process expenses
• Responds to questions, requests, and research information.
• Interfaces with a variety of customers on issues which are complex or of a confidential nature
• Analyses operating practices and creates/revises systems and procedures as necessary
• Organizes and maintains files, record keeping systems
• Oversees and monitors administrative projects
• Performs other duties as required or directed
• Organizes meetings and prepares for the meetings (Catering, Booking Rooms, Follow up, etc.)
• Manages and administers various documents and spreadsheets
• Communicates pertinent information among appropriate departments

Job Skills/Requirements

• Administrative experience in a corporate setting required
• Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment
• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
• Excellent communication manner, solid written and verbal communication skills and be customer service oriented
• Able to effectively manage confidential and sensitive information
• Must thrive in a very busy atmosphere
• Proven success of juggling many things at one time and ability to shift gears and prioritize
• Willingness to learn, take direction well and be a team player
• Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses critical
• Strong ability to build relationships and collaborate with team members and other admins
• Great at being resourceful and leveraging relationships to problem solve

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