Contractor Administrative Assistant

Administrative Assistant This is a contract opportunity.This is a hybrid opportunity in Boston, MA

About this Position:We are looking for a motivated and detail-oriented individual to provide essential administrative and operational support for various departments. This position offers the opportunity to gain valuable experience in administrative support, case management, and program coordination, while working with a collaborative team in a fast-paced environment.

Job Responsibilities:

• Serve as the front desk reception for students and staff, checking in individuals using BU IDs and tracking their reason for visits.
• Assist with office tasks such as processing I-9 forms, making copies, distributing mail, and answering email inquiries.
• Support Enrollment Service Advisors (ESAs) with preparing documents for mailing and handling other office-related duties.
• Triage cases in the case management system, assign them to the appropriate analysts, and assist with initial research.
• Review training materials and provide feedback to improve guides and recordings.
• Coordinate department calendars, room reservations, and assist with end-of-semester presentations.
• Perform data entry and document creation, ensuring accuracy and timeliness.

Job Skills/Requirements:

• Strong organizational skills and keen attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and meet deadlines while managing multiple tasks.
• Proficient in Microsoft Office Suite (Outlook, Teams, Word, Excel) and Google apps (Mail, Calendar, Docs, Sheets, Slides).
• Familiarity with student information systems or higher education support programs is a plus.
• Dependable, punctual, and reliable with a strong work ethic.

Additional Information:

• This role allows you to gain experience in higher education administration and operations.
• Work in a supportive environment that encourages both independent and collaborative work.
• Develop your skills in administrative support and case management while working with experienced professionals.

Pay Range: $22 - $25/hour

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