Part-Time Administrative Assistant (Part Time)

We’re looking for an Administrative Assistant to join our cutting edge and dynamic global team. You will assist our Executive Assistant/Office Manager and People & Talent team to deliver administrative support to wider executive members, as well as a frictionless office and new starter experience in the UK. We are looking for someone flexible who is adept at operating both virtually and within the physical office environment.

As an Administrative Assistant, you will:

• Provide administrative support to ensure efficient operation of the office(s) - Winnersh/Cambridge
• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies
• Monitor and maintain office equipment
• Liaise with our courier DHL to book and check the status of deliveries
• Deal with customer queries and enquiries
• Carry out clerical duties such as filing, typing, copying, binding, scanning etc
• Assist the EA/Office Manager with UK get-together coordination, general travel/accommodation for wider executive team, bookings/queries
• Provide ad hoc administrative support to the COO, CFO and wider executive team
• Complete expense returns on behalf COO/CFO, as directed/required
• Arrange and coordinate meetings, conferences etc
• Co-ordinate charitable, volunteering and team events
• Onboarding and offboarding processes for new and departing employees; including but not limited to onboarding guides, communications, ensuring all first day actions completed, HRIS updates etc.
• Maintain and update employee records in HR systems, ensuring compliance with company policies and legal requirements.

What makes you, you...

As an Administrative Assistant you will have the following:

• Experience within recruitment and HR administration and HRIS/ATS - IRIS and SmartRecruiters a bonus
• Demonstrable experience of both virtual and physical office environments
• Proven experience as an administrative assistant or in a similar role
• Preferred experience within a Technology company
• Experience with virtual office tools such as, teams, slack, trello etc
• Experience of supporting executive teams

Skills:

• Excellent time management skills
• Multi-tasking and prioritisation
• Intermediate to advanced MS office skills
• Strong verbal and written communication skills, and ability to speak effectively to any audience
• Exceptional eye for detail

What is the last date for applying to the job?

Which countries are accepted for this remote job?