Contractor Administrative Coordinator

Administrative Coordinator

This is a contract opportunity.

This is a hybrid opportunity in Boston, MA

About this Position

We’re seeking an Administrative Coordinator to support daily operations for our alumni engagement team. In this role, you’ll manage departmental communications, event logistics, alumni records, and internal reporting.

You’ll thrive if you’re detail-oriented, customer-service focused, and excel at managing multiple administrative tasks independently.

Job Responsibilities

• Provide coverage for email and phone inquiries, track alumni requests, and update records.
• Manage logistics for alumni events including vendor coordination, registration tracking, and materials preparation.
• Support Commencement activities by managing registration, ticketing, vendor coordination, and on-site logistics.
• Generate mailing lists and alumni population reports for internal and external use.
• Process invoices, reconcile transactions, and manage office/event supply orders.

Job Skills/Requirements

• Strong customer service and communication skills.
• Excellent attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite; experience with Qualtrics, Salesforce, Certain Events, or similar tools a plus.
• Event planning or administrative support experience preferred.
• University experience preferred.
• Ability to work independently and handle sensitive information with discretion.

Additional Information

• Hybrid schedule with occasional evening and weekend work for events.
• Primary work takes place in an office environment with some on-campus or off-site assignments.
• Light lifting of event materials may be required.

Pay Range

$25–$30/hour

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