Part-Time Bilingual Administrative Assistant

• Manage and organize emails, reports, and general office communications.
• Use contractor/project management software to handle:
  • Dispatching jobs and technicians
  • Invoicing and billing
  • Tracking work orders and project updates
• Create, update, and maintain reports and documentation for management.
• Handle inbound and outbound calls (in English & Spanish) with clients, vendors, and subcontractors.
• Assist with scheduling, follow-ups, and calendar management.
• Support internal administrative tasks to allow field teams to focus on operations.
• Ensure accurate record-keeping and timely communication across teams.
• Hard Requirements: Fluent in English and Spanish (spoken and written).
• 2+ years of experience in administrative support, virtual assistance, or office management.
• Familiarity with contractor software, CRM, or invoicing systems (training provided if needed).
• Strong organizational skills with attention to detail.
• Excellent communication and active listening abilities.
• Ability to multitask, prioritize, and work independently with minimal supervision.
• Tech-proficient (Google Workspace, MS Office, project/dispatch software).
• Professional, dependable, and client-service oriented.

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