Full-Time Billing Coordinator

The Billing Coordinator performs and manages complex billing arrangements for assigned attorneys or specific clients. The Coordinator ensures that alternative fee arrangements (AFAs) assigned are billed in agreement with client engagement letters and billing attorneys are provided requisite billing analysis.

• Ensures complex client invoices are prepared in compliance with firm policy, specific AFAs, and client billing guidelines and regulations.
• Identifies billing issues and resolves as appropriate.
• Prepares standard and ad hoc reports utilizing Excel, Elite, and other reporting tools.
• Analyzes unbilled and receivables monthly and ensures timely resolution of outstanding amounts.
• Reviews and audits invoices for accuracy, and posts and mails final invoices.
• Updates client information in the Elite master billing files.
• Assists the Ebilling Coordinator with the initial set-up and subsequent maintenance of electronic invoicing.
• Documents billing process and updates documentation for procedures related to special client billing arrangements.
• Assists professional staff and attorneys with the firm’s billing procedures using Elite accounting software.

• Demonstrated advanced knowledge of Elite or similar accounting system.
• Demonstrated intermediate knowledge of major eBilling vendors.
• Demonstrated ability to organize and prioritize a heavy workload.
• Demonstrated intermediate knowledge of MS Excel.
• Knowledge of standard accounting and finance principles.

Bachelor’s Degree in Accounting, Finance, or a related field.

Minimum of three (3) years of billing/accounting experience in a law firm or professional services firm.

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