Full-Time Chief of Staff

We’re seeking a highly organized, strategic, and proactive Chief of Staff who will also serve as a Lifestyle Manager to the Founder. This unique hybrid role combines high-level operational leadership with hands-on executive support.

You will be a trusted partner responsible for:

• Streamlining business operations
• Managing key projects
• Ensuring the CEO’s priorities are executed efficiently

Key Responsibilities:

1. Strategic & Operational Leadership:
• Collaborate closely with the CEO to drive organizational priorities and company goals.
• Manage cross-functional projects and initiatives, ensuring alignment and timely execution.
• Facilitate communication between leadership and teams to maintain focus and momentum.
• Prepare presentations, reports, and analyses to support decision-making processes.
• Identify and resolve operational bottlenecks, improving workflows and internal processes.

2. Executive Support:
• Manage the CEO’s calendar, meetings, and travel arrangements.
• Coordinate communication across internal teams and external partners on behalf of the CEO.
• Draft, review, and respond to emails and correspondence as needed.
• Prepare agendas, take meeting notes, and follow up on action items.
• Support with CRM and contact management, including data organization and follow-ups.

3. Stakeholder Management:
• Serve as a liaison between the CEO and internal/external stakeholders.
• Support relationship management with key clients, partners, and investors.
• Organize and prepare for board meetings and executive sessions.

4. Continuous Improvement & Technology:
• Stay informed about relevant technology and productivity tools that enhance operational efficiency.
• Drive adoption of tools and processes that improve team collaboration and execution.

Requirements:

• 3-5 years experience in a Chief of Staff, Executive Assistant, or related assisting roles.
• Proven ability to manage complex calendars, prioritize competing demands, and multitask effectively.
• Strong project management and organizational skills.
• Exceptional communication skills (highly communicative and proactive in keeping stakeholders informed).
• Strategic mindset with excellent problem-solving capabilities.
• Experience with CRM systems, project management tools, and productivity software (e.g., Salesforce, Asana, Confluence).
• High level of discretion and confidentiality.
• Ability and hunger to continuously learn and grow professionally.
• Sales background or experience in sales operations is a strong plus.
• Ability to work independently and as part of a fast-paced, dynamic team.

Nice to Have:

• Experience working in startup or fast-growth environments.
• Technical proficiency with data analysis and visualization tools.

What is the last date for applying to the job?

Which countries are accepted for this remote job?