Full-Time Conference and Convening Manager

• Conferences and Convenings Support: Manage logistics for ABFE’s in-person convenings, including outsourced conference coordination, contractors, partners, and event production teams.
• Coordinate onsite and online logistics, including contract negotiation, room blocks, room assignments, and overseeing audiovisual services, materials, shipping, and setup.
• Manage logistics for ABFE’s annual conference using a hybrid event model with keynotes, workshops, exhibitors, and networking.
• Act as the primary point of contact for ABFE speakers and panelists on-site and in advance of events.
• Develop and maintain relationships with Convention and Visitors Bureaus and hotel leadership.
• Develop and adhere to event plans and timelines, including internal and external deadlines.
• Support the creation of event collateral materials, such as microsites, conference apps, programs, signage, and promotional items.
• Ensure accurate and timely revenue and expense tracking against the budget.

• Virtual Convenings & Workshop Support: Support webinars and workshops, managing virtual and physical event logistics.
• Provide support for event registrants and technological support.
• Create, collect, and disseminate webinar and workshop materials.
• Collect and compile post-event evaluations and recordings.
• Assist with drafting webinar and the initial programming run-of-show, familiar with social media and marketing.

• Program Planning and Execution: Serve as a program and technology thought partner.
• Work collaboratively across departments and with planning committees and partners to elevate ABFE’s mission.
• Manage external event consultants and planning partners.
• Travel for site selection visits and conferences.
• Track and report on progress on annual and quarterly work plans.
• Determine clear metrics to evaluate program success and provide reporting.
• Ensure program deliverables are high quality and meet stakeholder needs.

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