Full-Time Corporate Event Coordinator

We are seeking a dynamic and detail-oriented Corporate Event Coordinator to oversee the planning, execution, and success of corporate events. From concept development to post-event reporting, you'll ensure events are flawlessly executed, on budget, and aligned with organizational goals.

Key Responsibilities:

1. Oversee all aspects of event planning (logistics, budgeting, vendor coordination).
2. Create purchase orders, manage invoices, support event promotion.
3. Venue research, coordinate booth shipments, manage event setup/teardown (AV, staffing).
4. Develop/maintain event timelines, ensuring milestones are met.
5. Build strong relationships with vendors, venues, and partners.
6. Order materials (furniture, carpeting, AV equipment).
7. Primary point of contact for attendees, vendors, and stakeholders.
8. Monitor live event activities, resolving issues in real-time.
9. Track event costs, maintain budgets, ensure timely payments.
10. Prepare post-event reports for performance analysis and improvement.
11. Handle other duties as assigned.
12. Follow SOC2 protocols for security compliance.

Core Competencies:

• Strong understanding of event logistics, AV, and inventory management.
• Microsoft Office Suite (especially Excel).
• Excellent organizational, problem-solving, and multitasking skills.
• Outstanding communication and interpersonal skills.
• Ability to remain calm under pressure and adapt to changing circumstances.
• Knowledge of bookkeeping and accounting.
• Familiarity with a variety of events and potential challenges.
• Establish and maintain strong relationships with vendors and venues.
• Plan and manage event details (timelines, attendee lists, logistics).
• Develop accurate cost estimates, manage expenses, and adhere to budgets.
• Proactively address potential issues and devise contingency plans.

What is the last date for applying to the job?

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