Full-Time Digital Project Manager

In this role, you will:

• Proactively work to move the Digital and Development team members toward project completion of project deliverables for our clients
• Support the team in various administrative activities by building project schedules, coordinating with different teams to ensure that projects start and finish on time
• Oversee project management systems:
  • Monitor incoming project and task requests with account team
  • Collaborating with the team leads to prioritize/sequence and assign projects and tasks
  • Create efficiency by forecasting, monitoring utilization, identifying opportunities to move projects to lower-cost resources, as well as client approvals
  • Manage team communications through Asana, Slack, and email
  • Provide weekly Asana status reports
• Oversee artifacts and assets:
  • Draft requirements and project plans
  • Build Asana Timelines for EP and Project Team Review
  • Monitor Budgets in Harvest
  • Guide asset collection as needed ensuring all assets are stored and distributed properly
  • Maintain Server organization in Dropbox and Google Drive
  • Provide Monthly Client Account Reviews
• Ensure timelines are met:
  • Think critically: Balance multiple asks
  • Articulate trade-offs for competing priorities
  • Identify and escalate issues or risks
• Set and vigilantly manage project expectations:
  • Manage all internal meetings and touch bases for project teams to be client-ready and on timeline through project management systems and communication
  • Understand and enforce roles, responsibilities, and contributions of cross-functional team members of all levels
• Collaborate with peers to consolidate work streams and drive efficiency
• Track workflow to ensure deadlines are being met, dependencies are established, and risks are mitigated
• Facilitate project meetings:
  • Develop agendas
  • Consolidate feedback
  • Assign follow-up tasks, etc.
• Manage the scope of work according to SOW
• Accountability for communicating internal plans/methodology
• Facilitate clear, consistent communication across the project team (and leadership when needed), including weekly team meetings and other ad-hoc meetings/discussions as needed to advance the work
• Ensure on-time, accurate program execution
• Prioritize & manage multiple projects simultaneously
• Produce timely and accurate project reports for internal reference
• Attention to detail and proactive in evaluating recommending, and implementing opportunities to improve internal tools and processes
• Digital support in content administration within digital accounts for website updates

Requirements

To excel in this role, you will need:

• 2-4 years experience in project management IN AN ADVERTISING/MARKETING AGENCY ENVIRONMENT
• Self-motivated with the ability to take the initiative to drive solutions
• Strong organizational skills and attention to detail
• Excellent communication skills, both verbal and written
• A proactive approach to problem-solving and conflict resolution
• Experience with project management tools, preferably Asana
• Ability to work collaboratively and lead cross-functional teams
• Familiarity with digital marketing concepts and strategies

Benefits

• $750/year in Concert Benefits or Continual Learning
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Work From Home
• Free Food & Snacks
• Wellness Resources