Full-Time Event Planner

• Plan, manage, and successfully deliver B2B conferences and events—both independently and as part of a team—including in-person, virtual, and hybrid formats
• Lead planning and execution of all venue-related logistics, including room setup, AV placement, power drops, internet requirements, and on-site production equipment
• Coordinate all aspects of food and beverage, with an understanding of cultural and dietary considerations, regional cuisines, and volume-based planning for some events
• Handle event logistics such as: space planning, staging, staff schedules, attendee communications, branding/environmental design, and health/safety protocols for some events
• Create and maintain timelines, to-do lists, documentation, and planning processes for assigned events
• Collaborate closely with teammates, vendors, sponsors, speakers, and community members to ensure seamless delivery and no details overlooked
• Support creation and proofreading of event materials (e.g., website, signage, attendee/sponsor communications)
• Provide proactive and solution-oriented customer support to attendees and event participants
• Serve as a collaborative and trusted partner to vendors and internal teams; act as a skilled negotiator with a proven track record of staying on budget
• Travel domestically and internationally to support on-site execution, up to 30% of the time

• 6+ years of B2B event management experience, ideally in the tech or open source space
• Deep experience managing complex venue logistics for events with 10K+ attendees and multiple simultaneous sessions
• Demonstrated understanding of AV, production, internet, and power needs for technical conferences in both hotel and convention center environments
• Knowledge of food and beverage planning at scale, including dietary and cultural sensitivities
• Extremely detail-oriented, organized, and deadline-driven
• Effective communicator—concise, clear, and collaborative
• Comfortable operating in a fast-paced environment with changing priorities and last-minute pivots
• Service-oriented with a helpful, humble, and team-first approach
• Strong project management skills with the ability to manage tasks independently while keeping stakeholders aligned
• High proficiency with Google Workspace, Slack, Zoom, and project/event management tools (e.g., Asana, Cvent)
• Confident working with digital event platforms and integrations (e.g., Accel Events, Hopin, Zoom, Vimeo, YouTube)
• Ability to work across time zones and collaborate with a global team and community
• A degree in events, marketing, communications, business, or a related field

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