Full-Time Event Planner, Sponsorship & Exhibitor Deliverables

We’re looking for an Event Planner to join our global events organization. This position plays a critical role in ensuring our event sponsors receive service and that all exhibit-related deliverables are executed with precision. This individual will be the primary point of contact for sponsors after contract execution and will manage the successful delivery of all sponsor-related assets—most notably their exhibit booth presence.

What You Will Work On

• Serve as the main sponsor-facing point of contact post-sale, ensuring all sponsorship deliverables are fulfilled accurately and on time
• Manage all exhibit hall logistics, including: Booth assignments and floorplan development, Booth utilities such as power, internet, AV, and shipping coordination, Booth signage, branding, and furniture/décor
• Vendor communication, timelines, and task tracking
• Build, maintain, and manage the sponsor exhibit portal and related sponsor communications
• Enforce sponsor deadlines with professionalism
• Collaborate with the sponsorship sales team to ensure expectations are clear and deliverables are feasible
• Work closely with the exhibit services vendor to design floorplans, review specs, and ensure sponsor materials meet guidelines
• Provide on-site leadership during move-in, exhibit hall setup, and live event operations to support sponsors and vendors
• Assist with sponsor welcome and check-in, troubleshoot deliverables, and ensure a polished sponsor experience
• Update and create documentation, processes, and sponsor resources as needed
• Support general event planning tasks as needed, especially where they intersect with sponsor experience
• Plan, manage and deliver B2B events and conferences, both wholly and as part of a larger team, including in-person, virtual, and hybrid events around the world
• Event management tasks will include: space planning, F&B, AV, staff scheduling, internet, stage design, health and safety protocols, attendee communications, attendee experiences, and branding/environmental design
• Create and proofread event materials (including copywriting) for website, signage, registration, attendee/speaker/sponsor communications
• Provide on-site support for events, including overseeing execution of areas of pre-planning responsibility as well as other tasks as assigned

Who We Are Looking For

• 6+ years of experience in B2B event planning, with a strong emphasis on exhibit hall and sponsorship management
• Proven ability to manage multiple sponsors, vendors, and moving pieces simultaneously
• Familiarity with common exhibit contractor platforms and sponsor deliverables
• Experience working with global sponsors, vendors, and large-scale exhibit halls
• Customer-service oriented mindset with the ability to set boundaries and uphold timelines professionally
• Strong verbal and written communication skills; concise and friendly tone, even under pressure
• Extremely detail-oriented with excellent time and project management skills
• Proficiency with standard business applications (Google Workspace, Salesforce, Slack, Asana) and event tech platforms (such as Cvent, ExpoGenie)

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