Full-Time Events Manager (REMOTE)

We’re seeking a dynamic Events Manager who can make things happen, someone with initiative, strong negotiation skills, attention to detail, and the drive to execute flawlessly. In this role, you’ll lead the planning, coordination, and logistics for AMS’s major events.

Key Responsibilities:

• Event Strategy & Leadership: Lead the full lifecycle of multiple hybrid events.
• Collaborate across departments to deliver cohesive, mission-driven experiences.
• Create and manage detailed timelines, workflows, and documentation.
• Support the Community Engagement Lead in planning and delivering Regional Symposiums.
• Program & Speaker Management: Manage all speaker relations: communications, training, scheduling, and on-site support.
• Oversee the Cvent Abstract Management System.
• Partner with the MLRI team to review proposals.
• Vendor, Venue, and Contract Management: Develop RFPs, analyze proposals, and negotiate contracts.
• Coordinate site visits, monitor room setups.
• Review and approve vendor invoices and master bills.
• Work with local tourism bureaus and destination partners.
• Pre-Conference Logistics: Create an agenda and master run of show for events.
• Coordinate all preconference and conference event information for website content.
• Work closely with Cvent event builder and AMS marketing staff to create the event websites.
• Work with the registration team to create a flawless online registration experience.
• Logistics & On-Site Coordination: Manage all logistical elements: session assignments, room plans, food & beverage, AV, décor, and signage.
• Oversee staff and volunteer training related to event operations and Cvent.
• Budget, Data, and Reporting: Track budgets, expenses, and vendor costs.
• Manage payment collection, reconciliation, and documentation.
• Maintain the AMS Event Dashboard with current data and reports.
• Collect and analyze post-event feedback and metrics.
• Provide regular event performance reports and recommendations.
• Innovation & Continuous Improvement: Research and implement event industry trends, technologies, and best practices.
• Create innovative engagement opportunities.
• Integrate risk management and contingency planning.
• Uphold AMS’s commitment to inclusion, sustainability, and professionalism.
• Customer Experience & Representation: Represent AMS with enthusiasm, professionalism, and empathy.
• Provide excellent service to members, attendees, sponsors, and speakers.
• Contribute to AMS’s reputation for delivering exceptional, mission-driven events.

Requirements:

• 5+ years of experience managing large-scale conferences or hybrid events.
• Expertise in event logistics, budgeting, contracts, and on-site management.
• Strong attention to detail, resourcefulness, and ability to multi-task under pressure.
• Excellent negotiation and communication skills.
• Proficiency with Cvent or comparable event management platforms.
• Strong analytical mindset and ability to use data to inform decisions.

What is the last date for applying to the job?

Which countries are accepted for this remote job?