Contractor Executive Administrative Assistant

Executive Administrative Assistant

This is a contract position.

This is an onsite opportunity located in New York, NY.

About this Position

A dynamic team is seeking an experienced Executive Administrative Assistant to support the Head of Workforce Services and senior leadership.

This highly visible role requires strong organizational skills, discretion, attention to detail, and the ability to thrive in a fast-paced, evolving environment.

The right candidate will demonstrate sound judgment, excellent communication, and proactive problem-solving while managing competing priorities.

Job Responsibilities

1. Manage calendars and coordinate meetings with internal and external stakeholders
2. Organize logistics for in-person and virtual (Zoom) meetings, ensuring prep materials are ready
3. Assist with presentation creation, editing, and ad hoc department projects
4. Collect and consolidate data from team members for reports and planning
5. Schedule travel and accommodations; process expense reports
6. Set up and manage Zoom meetings, Teams events, and other virtual platforms
7. Maintain confidentiality in handling sensitive information
8. Coordinate logistics for team events and division-wide functions
9. Serve as a point of contact and represent the team with professionalism and sound judgment

Job Skills/Requirements

• 8+ years of experience supporting senior-level executives
• Exceptional time management, multitasking, and organizational skills
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong communication skills, both written and verbal
• Familiarity with Zoom, Microsoft Teams, VBrick, and Concur
• Ability to adapt quickly and operate independently in a fast-paced setting
• Experience in the financial services industry is a plus

Why should I apply?

This is an opportunity to provide direct support to executive leadership and contribute to high-impact projects within a collaborative, mission-driven team.

If you thrive in fast-paced environments and excel at staying one step ahead, this role is for you.

Pay Range: $24 /hr

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