Full-Time Global Events Coordinator (Remote)

Is responsible for supporting the planning and execution of various virtual and in-person events aimed at promoting our B2B SaaS products in the education technology space. This role involves assisting with event administration, logistics, coordinating with internal teams, and contributing to the successful delivery of events alongside the wider Global Events team that align with business and marketing objectives.

• Event Planning & Execution
  Assist in planning and executing both virtual and in-person events with the Global Events team.
• Support the development of event plans including timelines, resource allocation, and deliverables
• Coordinate logistical elements such as registration, AV setup, speaker coordination, swag, and on-site support as needed
• Ensure all event logistics are executed to deliver a seamless attendee experience
• Onsite event support may be required (approx. 1x Europe, 5x APAC annually)
• Sales-led Event Support
  Coordinate all sales-led event requests from intake to execution to support the regional sales teams (NOA, APAC, EMEA, LATAM)
• Ensure all assets created align with the sales-led toolkit and brand guidelines working closely briefing creative team on requirements
• Track progress and deadlines using the project management system (e.g., Asana) to maintain clear stakeholder communication with Global sales teams to ensure all projects and tasks are delivered on time and to a high standard of execution
• Stakeholder Communication & Collaboration
  Maintain consistent and clear communication with internal teams e.g Regional Marketing, Global Events, Creative and Regional Sales teams
• Provide timely updates and feedback loops to ensure alignment on event goals and deliverables
• Vendor & Budget Administration
  Assist in administering in market vendor and venue contracts
• Manage ordering of event collateral and branded swag
• Track and reconcile event expenses to ensure cost-effective execution
• Administrative & Operational Support
  Handle key event admin tasks including:
• Taking meeting minutes
• Submitting purchase orders (POs)
• Creating Salesforce (SFDC) campaigns
• Building and managing tasks in Asana
• Creating Pardot forms and tracking registration pages
• Reporting & Insights
  Provide regular reports on sales-led and marketing event performance, outcomes, and attendee feedback
• Support analysis to inform improvements and future planning to Global Events team and Sales teams
• Innovation & Industry Awareness
  Stay informed about industry trends, competitor activity, and event best practices
• Assist in identifying new opportunities and creative approaches to enhance event impact - sharing with the wider Regional and Global Events team

Work Hours: This role follows India Standard Time (IST) to effectively support both EMEA and APAC regions. IST provides optimal overlap for collaboration across these time zones.

Requirements:

• 1-2 years of event planning experience with in-person events, webinars, or hybrid events
• Excellent project management and organizational skills, with the ability to handle multiple projects simultaneously, with excellent attention to detail and delivered with high standards
• Strong communication and interpersonal skills to collaborate with cross-functional teams and external partners.
• Creative problem-solving abilities and adaptability in a fast-paced, evolving industry.
• Willingness to travel for in-person events on occasion (1x Europe, 5x APAC)
• Very strong written and fluent English communication skills
• Bachelor's degree preferred

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