Contractor HRIS Specialist

HRIS Specialist

Job Title: HRIS Specialist

Location: Remote (EST Time Zone)

Salary Range: up to 2500 USD

Work Schedule: Monday - Friday, 9:00 AM to 5:00 PM (EST)

Company Overview: Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies.

Position Overview: We are seeking an HRIS Specialist to manage and maintain the Human Resources Information System (HRIS) while ensuring accuracy in employee data, payroll processing, and benefits administration.

Key Responsibilities:

1. HRIS Management:
• Maintain and update the HRIS system, ensuring accurate employee data, records, and reporting.
• Configure HRIS functionalities to support organizational workflows, data integrations, and system upgrades.
• Generate HRIS reports and analytics, providing insights on employee trends, headcount, turnover, and benefits utilization.
• Troubleshoot HRIS issues and provide technical support for users, including training and guidance.
• Collaborate with IT and external vendors to optimize system performance and ensure data security compliance.

2. Payroll Administration:
• Process bi-weekly, semi-monthly, or monthly payroll, ensuring compliance with local, state, and federal regulations.
• Validate and audit payroll data, including hours worked, overtime, deductions, and tax withholdings.
• Reconcile payroll discrepancies and address employee inquiries regarding pay.
• Prepare and file required payroll tax reports (e.g., W-2s, 1099s) and manage garnishments, benefits deductions, and direct deposits.

3. Benefits Administration:
• Coordinate employee benefits programs, including health insurance, retirement plans, and voluntary benefits.
• Oversee the open enrollment process, ensuring timely completion and communication of plan details.
• Liaise with benefits providers and resolve employee benefits-related issues.
• Ensure compliance with COBRA, ACA, ERISA, and other relevant benefits regulations.
• Track benefits eligibility and manage enrollment, termination, and changes in the HRIS.

4. Compliance & Auditing:
• Maintain compliance with federal, state, and local employment and payroll laws.
• Conduct regular audits of HRIS, payroll, and benefits records to ensure data integrity.
• Assist with internal and external audits, providing necessary documentation and support.

5. Collaboration & Support:
• Partner with HR and Finance teams to ensure accurate reporting and reconciliation of payroll and benefits expenses.
• Provide exceptional customer service to employees, addressing payroll and benefits-related inquiries promptly.
• Support HR projects, including system upgrades, process improvements, and employee onboarding/offboarding.

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