Part-Time Junior NA GFS Executive Assistant

Junior Executive Assistant will support daily executive activities including calendar management, travel coordination, and administrative tasks. Reporting to the SVP Global Finance Systems & Automation, the EA provides confidential and professional support to the SVP, their team, and the VP GFS Global SSC in North America.

Responsibilities

• Calendar/Diary & Meeting Management: Prioritize and coordinate appointments; manage meeting conflicts; reschedule as needed. Handle meeting logistics (booking rooms, coordinating attendees, issuing invitations). Coordinate and book business travel, ensuring approvals, updating the calendar, and preparing itineraries. Schedule and coordinate regular and ad-hoc meetings/calls, ensuring the appropriate medium and availability. Collate meeting papers and supporting documents.
• General Administration: Participate in meetings, taking notes and preparing minutes and actions. Maintain a list of actions and follow-up items, issuing timely reminders. Prepare presentations and documents from drafts, ensuring version control. Submit travel expense reports and receipts in accordance with policy. Raise and process purchase requisitions, ensuring correct cost coding and approvals. Review purchase invoices, confirm receipt, and approve payments. Archive files/documents, ensuring confidentiality. Provide support to GFS leads as needed.

Qualifications

• 1+ years experience in an administrative or assistant role (internships included)
• Familiarity with PowerPoint and assistance/collaboration on presentation deck management
• Experience handling confidential information
• Experience supporting executives or senior leadership
• Familiarity with expense management and travel booking tools
• Interest in growing into a senior EA or operations role

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