Full-Time Manager, Program Management

• Support evaluation, implementation, and use of project management tools (especially Smartsheet)
• Develop and maintain integrated program timelines across multiple projects
• Create and manage templates, dashboards, and visual reports for teams and leadership
• Facilitate meetings, schedule attendees, and capture minutes
• Build custom PMO solutions: perform gap analyses and develop strategic recommendations
• Design and maintain Smartsheet sheets, reports, dashboards, and forms
• Implement Smartsheet workflows and automations, coordinate improvements with stakeholders
• Provide executive- and task-level project reporting
• Track risk, quality, and performance metrics
• Troubleshoot and enhance PMO solutions, support system updates and new capabilities
• Demonstrate critical thinking and initiative to improve PM practices

• Bachelor’s degree in life sciences, pharmacy, chemistry, or related field
• Minimum 5 years total work experience with 2 years of project management experience in biotech or pharma
• At least 2 years’ hands-on Smartsheet experience; Smartsheet Core Product Certification or equivalent desirable
• Proficiency in project management tools (Smartsheet, ThinkCell, PowerPoint, Excel, SharePoint, Office Timeline Pro, MS Project, OnePager)
• Experience with Smartsheet premium apps such as Control Center, Data Shuttle, Dynamic View, Resource Management preferred
• PMP or CAPM certification preferred
• Knowledge of biotech processes, scientific terminology, and drug development concepts
• Proactive and structured approach to problem-solving
• Strong organizational, communication, and problem-solving skills
• Ability to work independently, manage multiple priorities, and thrive in a dynamic environment
• Team player that contributes valuable ideas and feedback and can be counted on to meet commitments
• Attentive to detail, team player, adaptable and has continuous improvement mindset
• Willingness to travel up to 2 times per quarter, including frequent trips to Apogee offices in San Francisco and/or Boston

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