Part-Time Office Coordinator - Part-time

General Office Duties: Prepare, pickup, sort mail and deliveries; arrange couriers and shipments; assist with accounting documents (check, scan invoices, forward to Accounting); order consumables (office supplies, beverages, coffee); order marketing materials and manage HR stock.

Facility Management: Contact person for facility and building management, service providers; carry out service/maintenance appointments, document for certification; access control, key allocation, parking system portal.

Office Security: Work with Security team on Berlin office security; prepare and follow-up on yearly ISO audit.

Employee Support: Order hardware for employees; maintain asset list; handle handover and handback forms; manage company mobile phone contracts (Vodafone, Germany & UK); organize yearly team events (summer, Christmas); organize small monthly events/get-togethers for Berlin office employees.

Meeting Management: Handle internal and external meetings in conference room; manage rented Regus office in Neuss, handle additional bookings.

Marketing Support: Support Marketing team preparing for ITB appearance.

Corporate Benefits: Handle Corporate Benefits Platform and communication towards employees.

Office Maintenance: Maintain tidiness of the office.

Skills: Fluent German and English; strong MS Outlook, Excel, and Word skills; service-oriented, organized; able to work independently and accurately.

Company Culture: Engaging and dynamic work environment with freedom and responsibility; open culture; full ownership; opportunities for professional and personal development; flexible working hours and modern workplace in central Berlin; balanced mix of office and remote work; regular company events.

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