Part-Time Office Coordinator (Part-time)
Shiji Group is hiring a remote Part-Time Office Coordinator (Part-time). The career level for this job opening is Entry Level and is accepting Berlin, Germany based applicants remotely. Read complete job description before applying.
Shiji Group
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Job Details
Perform general office duties such as prepare, pickup and sort mail and deliveries, arrange a courier and shipments
Assist with accounting documents (check and scan invoices, and forward them to the Accounting Department)
Order consumables (office supplies, beverages, coffee, etc.)
Order marketing materials and manage stock for HR team
Contact person for facility as well as building management and service providers
Carry out service/maintenance appointments for the office and document the same for certification purposes
Access control, key allocation and admin of parking system portal
Work together with Security team on office security in the Berlin office, prepare and follow-up on yearly ISO audit
Order hardware for employees, maintain asset list and handle handover and handback forms
Manage company mobile phone contracts with Vodafone in Germany and in the UK
Organize yearly team events for employees such as summer or Christmas parties
Organize small events/get-togethers for employees in the Berlin office once a month
Take care of bigger internal and external meetings in the conference room
Manage rented Regus office in Neuss, handle additional bookings at the Regus office
Support Marketing team preparing for ITB appearance
Handle Corporate Benefits Platform and communication towards employees about it
Support employees in their daily work
Take care of the tidiness of the office in general
Hands-on approach to work
Skills:
- Fluent German and good English skills (spoken and written)
- Good knowledge of MS Outlook, Excel and Word
- Service-oriented and organized
- Ability to work independently and accurately