Contractor Office Manager

• General administrative support, including Inbox and diary management and scheduling for director level staff.
• Handle communications via phone and email both internally and externally, acting as our first point of contact.
• Book travel and accommodation for colleagues.
• Coordinate meetings including preparing agendas, presentations, reports, and action notes.
• Conduct desk based research and gather information as requested.
• Maintain HR records using an online system, produce HR documentation including contracts, and support staff recruitment and induction processes.
• Support good governance and risk management of the organisation through working with the Executive Directors to maintain/update policies and procedures, comply with data, health and safety and other requirements, and manage our cloud-based filing and storage.
• Support and organise training sessions, company away days, and other events.

• A background as an Office Manager, Operations Manager, EA or similar with HR responsibilities gained in a small or rapidly growing organisation is essential, preferably in an international organisation.
• Strong organisational and time management skills; can successfully create and keep deadlines, set goals and milestones, manage projects, and prioritise tasks.
• A capable verbal and written communicator; able to write and speak clearly with accurate spelling and grammar, and listen effectively.
• Flexible and adaptable, with the ability to prioritise and cope with the demands and respond to emerging needs with a proactive, problem-solving approach.
• Process driven; excellent attention to detail, can follow procedures and use systems as well as implement new ones.
• IT skills; capable user of Google’s Workspace business apps and collaboration tools in a professional capacity, experienced using Zoom as a host.
• Self-motivated: able to take the initiative and perform tasks with minimal supervision in a predominately remote-working environment.
• Professional and reliable; can maintain an appropriate workplace demeanour, uphold confidentiality and respond calmly to stressful situations and changing priorities.
• Working knowledge of data compliance, including UK GDPR and Data Protection requirements, and experienced in their practical application.
• Able to support basic financial administration processes such as handling expenses.
• Experience producing accurate legal documents such as contracts and agreements.
• Team orientated; you understand the value of teamwork and can play a central role in supporting the team to succeed in their work.
• Excited to support the growth of a new initiative in the journalism and climate space.

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