Part-Time Part-Time Workplace Operations Coordinator

We are seeking an enthusiastic and detail-oriented Workplace Operations Coordinator to maintain the organization and productivity of our Kraków office environment. You will play a crucial role in ensuring a welcoming atmosphere and supporting overall employee satisfaction.

It’s a part-time position: 20 hours per week. Available to work from the office, flexibility in scheduling, Tuesday, Wednesday, and Thursday core days.

Responsibilities:

• Plan and coordinate engaging social activities on-site.
• Serve as the primary contact for office-related inquiries and support office-based employees.
• Contribute to office decor and ambiance to create an inspiring work environment.
• Manage office supplies, snacks, beverages, and vendor relationships.
• Ensure compliance with health and safety regulations in the office environment.
• Assist with administrative tasks, including mail handling, shipments, and day-to-day office operations.
• Act as the initial point of contact for office visitors, as needed.
• Support the People Connect team and HR Service Center with equipment-related processes for incoming and departing employees, as well as manage hardware stock and repairs.
• Play a critical role in the relocation of the Krakow office, including managing snag works from the current period until the end of the year.
• Organize and manage the archiving of office paperwork.
• Undertake additional projects and event coordination as required.

Candidate Requirements:

• Based in Kraków and available to work 20 hours per week from the office.
• Proficiency with usual office equipment.
• Strong time management, multitasking, and prioritization skills.
• Attention to detail and problem-solving capabilities.
• Effective written and verbal communication skills.
• Strong organizational and planning skills.
• Creative mindset with a willingness to suggest improvements.
• Fluency in English and Polish.
• Proficiency in Google Suite and Slack.
• Ability to maintain confidentiality and handle sensitive information.
• Proactive approach and positive attitude.
• Adaptability and enthusiasm for a fast-paced, evolving work environment.
• Prior experience working in a global environment across different time zones is preferred.

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