Full-Time Project Administration Coordinator - Bilingual

Support in contract administration: Finalizing inbound services agreements and related scopes of work with new suppliers for SN review, coordinate with vendors, and contractor such as routing contracts through e-signature processes and uploading them to internal databases; Ensuring existing and new suppliers, vendors, and contractors are appropriately enrolled and registered in systems such as SAP Ariba/Embark, in coordination with Beacon Support in securing approvals, electronic or other signature authorization, and related Record keeping; Support in opening support tickets (GUTs or other tickets) to process payment issues, supplier issues, or related vendor payment issues; Development of an internal contract spreadsheet and information; Manage portfolio goals, including but not limited to: Schedule, coordinate and attend project meetings, as determined appropriate by SN. Take detailed meeting minutes and follow up on key action items/issues as needed. Develop first draft deliverables for PfM review Orchestrate timely communications among project team members, which can include identifying, creating, and updating project resources/tools (e.g., QuickBase, Project Tracker inputs and updates, site workbooks, change control log(s), risk register(s), etc.) used by team members so that appropriate actions are taken; Populate draft SOWs, draft funding requests and facilitate PO creation, coordination with vendors, processes contracts, including submission of low value internal approvals; Records Management and Retention: Administer project documentation and document control systems, which includes processes for the receipt, review, approval, issue, reproduction, distribution, version control, classification, storaFluent in Spanish (reading and writing).

4-5 years of relevant experience.

What is the last date for applying to the job?

Which countries are accepted for this remote job?