Full-Time Project Coordinator

Work Arrangement: Fully Remote

Job Type: Full-Time

Work Schedule: Monday – Friday, 10 AM – 6 PM EST (flexibility required during peak periods)

Holiday Orientation: US Holidays

Key Responsibilities

1. Program Execution & Coordination: Oversee logistical planning & execution of pre-college programs. Manage housing, transportation, staffing, supplies, & event logistics. Liaise with university partners & vendors.
2. Project Management & Logistics: Develop & manage project timelines to meet key milestones. Coordinate student arrivals, departures, & daily scheduling.
3. Cross-Functional Communication: Serve as the primary operational contact for internal teams & partners. Collaborate with marketing, admissions, & academic teams.
4. Process Optimization: Identify & implement efficiency improvements for smoother program delivery. Develop standard operating procedures & best practices.

Day-to-Day Responsibilities:

• Support summer program operations
• Aligning multiple departments: ops, finance, sales, marketing
• Manage & ensure completion of recurring project checklists for each program
• Help with long-term planning for the next cycle/year
• Participate in larger initiatives: tech migration, finance tooling, automation
• Act as liaison for contractors/vendors, ensure no drop-offs in process quality

Requirements

• Must-Haves: 3+ years of experience in project management, operations, or program coordination. Experience in education, hospitality, or event planning. Excellent organizational & multitasking skills. Strong interpersonal & communication abilities. Calm under pressure, with strong problem-solving skills. Able to manage tight deadlines & competing priorities.
• Nice-to-Haves: Prior experience in student travel programs or university partnerships. Familiarity with CRM systems like Salesforce.

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