Full-Time Reinvestment Construction Coordinator

Coordination and Monitoring of Construction Projects: Coordinate and monitor procedures for efficient completion of construction projects and regional activities.

Key Internal Customers: Region construction manager, area construction managers, regional, divisional, home office staff, and owner operators.

Relationships:

• Work closely with Development Expeditor, Area and Regional Construction Managers, Real Estate Coordinator, Property Management Team, Field Office Finance Team, and GBS.
• Foster development approach within the region.
• Maintain relationships among regional staff, general contractors, suppliers, and franchisees.

Process and Cost Management:

• Prioritize workload based on timely work needed and project construction start dates.
• Monitor and update key Reinvestment Construction Coordinator responsible dates in Smartsheet.
• Maintain countdown to construction checklists to ensure all required tasks are completed and documentation is obtained.
• Create projects in PCA when needed.
• Set up projects in Milestone Tracker as needed.
• Create budgets for reinvestment projects based on project type.
• Ensure PCA budgets are updated prior to construction start with assistance from Area Construction Managers.
• Create service purchase orders, change orders, and purchase orders for goods.
• Assist area construction manager with receipting invoices.
• Update Location Manager with development characteristics.
• Update PCA questionnaire for all projects.
• Prepare bond/letter of credit requests as needed.
• Process legal clearance for needed projects.
• Generate and process general contractor bids, draws, and change orders.
• For GC draws, verify paperwork, obtain approval, process draw, and upload documentation.
• For GC change orders, ensure FWA forms are signed and amounts match.
• Produce GC master contracts/supplemental agreements and obtain signatures.
• Complete Estimated Cost at Completion Workbook and Form B Draft with Area Construction Manager.
• Ensure retainage release checklist is complete before releasing retainage.
• Perform closeout process on PCA projects within 150 days of completion.
• Review projects on Extension and No Activity reports with Development Expeditor.
• Prepare and route Extension and No Activity Reports for approval.
• Prepare paid invoice transfer forms as needed.
• Enter project start and completion dates in PCA for reinvestment remodel projects.
• Set up new suppliers in accounts payable system.
• Ensure master contracts for architects/engineers/suppliers are current.
• Send communication to GBS for “first day of no sales” for rebuilds.
• Assist with setup and training of new general contractors and suppliers.
• Ensure all required documentation is uploaded to project Smartsheet.
• Upload PCA cost reports (Cost Summary, Cost Recap, PO Summary) before ground break, draft, and closeout.
• Ensure ground break costs and approvals are uploaded to Smartsheet.
• Obtain Special Deal Letter from finance and attach to project in PCA.
• Coordinate/Plan for various meetings.
• Utilize technology tools (PCA, Smartsheet, XApps, BPM, DMS, Location Manager, DocuSign, FBI, and Rbis).
• Comply with McDonald’s Standards of Business Conduct.
• Understand development team's contribution to the plan to win.
• Thorough knowledge of McDonald’s audit requirements and ability to educate others.

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