Full-Time Senior Meeting Planner (pharma exp preferred)

• Independently coordinate all program logistics for both live and virtual events, including but not limited to venue/site selection, contract negotiations, travel, food and beverage, meeting room set-up, virtual platform management and audio-visual coordination, rooming lists, and ancillary vendors
• Responsible for audience generation (recruitment) and attendee data management, including post-meeting compliance Sunshine Act reporting
• Process and manage healthcare professional payments and vendor invoices
• Track and prepare accurate attendee spend reports to comply with the Sunshine Act guidelines
• Update templates and meeting materials containing program information and coordinate distribution to all targeted attendees according to timelines and client standards
• Coordinate outsourced ground transportation arrangements for attendees, faculty, client, and staff and update and manage an accurate Arrival and Departure manifest
• Maintain ongoing dialogue with manager and project team throughout life of the program to evaluate progress and respond to any changes in the scope of the program
• Maintain and/or exceed minimum billable utilization percentages for position level
• Required to be available to work outside the company’s standard work hours, including evenings and weekends
• The ability to maintain flexibility and teamwork in a fast-paced, demanding work environment
• Adheres to and awareness of PhRMA, FDA, OIG, ACCME, and ADA guidelines
• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias.
• All other duties as assigned.

• 4-year college degree
• Minimum 2-3 years meeting planning experience
• Live meeting planning experience required and pharma experience is highly preferred
• CMP Certification preferred, but not required
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Experience with Cvent® (online event registration management system)
• Experience with other web-based registration systems
• Experience executing virtual meetings using programs such as Zoom, WebEx, Adobe Connect, On24, GoToMeeting
• Knowledge of hotel, air travel, and event planning industry
• Strong accounting and negotiation skills
• Ability to work independently on assigned projects
• Ability to prioritize, multitask and plan numerous meetings simultaneously
• Ability to take direction and apply appropriately to the planning and execution of ongoing projects
• Ability to handle conflict, resolve problems, and manage well in a dynamic environment
• Experience and ability to manage and travel to meetings in the US and internationally

• Pharmaceutical industry background preferred
• Hotel industry experience background a plus

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