Full-Time Administrative Executive

Remote Executive Assistant / Software-Savvy Generalist
Full-Time | Remote | Work Directly With the Founder

I manage a portfolio of companies and investments across multiple industries, and I'm looking for a smart, highly capable, and tech-oriented Executive Assistant to help me stay organized, move faster, and operate at a high level.

This is not a traditional assistant role. I'm looking for someone who can act as my right hand – comfortable managing operations behind the scenes, running my inbox and calendar, coordinating with team members, and continually optimizing how I work across multiple businesses.

If you have a passion for software, systems, or design – even better. This role is ideal for someone with a blend of executive support skills, tech fluency, and sharp organizational instincts.

I encourage you to apply even if you don't have every skill listed – what matters most is that you're a fast learner who can keep up and grow with me.

Bonus Skills (Not Required, But Highly Valued)

• Spreadsheets: Google Sheets, Excel (formulas, dashboards, reporting)
• Design tools: Canva, Revit, Blender, Figma
• Project/Construction tools: Primavera Cloud, permit tracking, scheduling software, Trello, Asana, Monday.com
• Coding: HTML, CSS, JavaScript, React, Python
• Marketing & Data: Google Ads, BI dashboards, CRM tools, data management
• No-code/automation: Notion, Airtable, Zapier
• AI Tools: ChatGPT, Claude, and others

What You'll Do

• Manage and prioritize my inbox (drafting, responding, organizing)
• Own calendar management and cross-timezone scheduling
• Track deliverables and follow-ups across multiple businesses
• Handle task management and ensure effective delegation
• Summarize research, meetings, and business updates
• Create reports, slide decks, dashboards, simple no-code websites, and more
• Build or refine systems that improve workflows and visibility
• Coordinate with internal team members discreetly and efficiently
• Occasionally assist with personal admin, travel, or errands

You Are

• Hyper-organized, reliable, and resourceful
• A fast learner and clear communicator (especially in writing)
• Independent and proactive – you don't wait to be told what to do
• Fluent in English (spoken and written)
• Comfortable with tech and eager to improve workflows
• Experienced working with founders, execs, or fast-moving teams

Logistics

• Remote – open to candidates worldwide (LATAM, Eastern Europe, SE Asia ideal)
• Full-time
• $1,000–$4,000/month depending on experience
• Flexible hours, with some overlap with EST preferred
• Long-term role with room to grow in scope and responsibility

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