Full-Time Corporate Travel Coordinator

We are seeking a highly organized, detail-oriented, and proactive Corporate Travel Coordinator to join our in-house Travel team. In this key role, you will be responsible for planning, booking, and managing both domestic and international travel for employees across the organization. Your primary focus will be ensuring compliance with corporate travel policies, optimizing cost efficiency, and delivering an exceptional traveler experience.

Key Responsibilities:

• Coordinate comprehensive business travel arrangements including flights, hotels, car rentals, and ground transportation.
• Manage bookings in the Amadeus travel booking system, ensuring all travel complies with company policies, traveler preferences, and budget guidelines.
• Optimize group and event-related travel by consolidating itineraries and aligning travel schedules when feasible.
• Maintain accurate employee travel profiles within Amadeus and update regularly.
• Proactively monitor travel queues to track flight statuses and communicate changes, delays, or cancellations to travelers.
• Investigate and resolve booking discrepancies, incorrect charges, and other travel-related issues efficiently.
• Review and verify travel invoices and expense statements; allocate appropriate accounting codes for reconciliation.
• Assess travel providers to ensure the best combination of cost, service, and reliability.
• Support international travelers with hotel accommodations, local transportation, and destination-specific logistics.
• Negotiate and manage contracts with preferred travel vendors for airfare, hotels, and car rentals.
• Distribute travel policy updates and program changes across the organization; serve as a point of contact for travel-related inquiries.
• Analyze cost-saving opportunities, including evaluating the trade-offs between re-booking and exchanging flights.
• Assist with special projects, including coordinating hotel room blocks for events and booking meeting spaces as needed.

Requirements & Qualifications:

• Hands-on experience with Amadeus for travel bookings is highly preferred.
• Prior experience in a corporate travel environment or travel agency is strongly preferred.
• In-depth understanding of corporate travel policies, compliance requirements, and best practices.
• Exceptional organizational skills with the ability to manage multiple projects and priorities simultaneously.
• High attention to detail and a strong sense of accountability.
• Strong vendor management and negotiation skills.
• Excellent communication and interpersonal skills with a professional, customer-focused demeanor.
• Comfortable working both independently and collaboratively in a fast-paced, dynamic environment.

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