Full-Time Executive Administrator

• Transaction Coordination – Manage transaction workflows end-to-end.
• Podcast Coordination – Source and qualify guests, manage outreach, and schedule recordings.
• Email Campaigns – Draft and deliver 3 recurring campaigns on schedule.
• Marketing Support – Coordinate one blog topic per month, create graphics/newsletters in Canva.
• Property Management Support – Handle tenant communications, oversee lease renewals, and coordinate repair contractors.
• Acquisitions Support – Follow up with potential real estate acquisition leads, document progress.
• Team Meeting Support – Attend weekly meetings, produce accurate notes, assign action items.
• Systems & CRM (GoHighLevel) – Manage user accounts, monitor inbound lead assignments, and maintain workflow accuracy.
• Executive Support – Control calendars, tasks, and communications.

• Fluent in English (written and spoken). Spanish is a bonus.
• 2+ years as an Executive Assistant, Marketing Coordinator, or VA.
• Demonstrated ability to learn and excel with new technology.
• Proficient in Canva, G-Suite, and at least one project/task management tool.
• Familiar with GoHighLevel.
• Strong attention to detail and an independent problem-solver.
• Strong written/verbal communicator.

1. Experience as a transaction coordinator for a real estate team.
2. Experience as an executive assistant
3. Experience with property management tasks.
4. Podcast coordination or production support experience.

• Direct impact working with a successful real estate agent.
• Exposure to real estate acquisitions and property management operations.
• A fast-paced environment where execution and accountability are valued.

What is the last date for applying to the job?

Which countries are accepted for this remote job?