Full-Time HR and Operations Specialist

We are seeking a dynamic and highly organized HR Manager to join our team. The ideal candidate will play a key role in overseeing various aspects of human resources, purchasing, financial operations, and administrative tasks.

Key Responsibilities:

1. Purchasing Management: Oversee the purchasing process, ensuring cost-effective and timely acquisition of necessary supplies and services.
2. Accounts Payable and Receivables: Manage financial transactions, ensure timely payments, and reconcile accounts.
3. Billing, Collection, and Invoicing: Handle invoicing, track payments, and manage collections efficiently.
4. Document Management: Maintain organized and secure documentation for all HR and financial records.
5. Payroll Processing: Accurately process payroll, ensuring compliance with regulations and timely payments.
6. Managing Team Attendance: Monitor employee attendance, leave requests, and track absences.
7. Creating KPIs and SOPs: Develop and implement key performance indicators and standard operating procedures to enhance team performance.
8. Supporting Operations Manager: Collaborate with the Operations Manager to streamline workflows and support overall business objectives.
9. Onboarding and Offboarding Staff: Lead the onboarding process for new employees and manage exit procedures for outgoing staff.
10. Managing Software and Credentials: Oversee employee access to software, maintain credentials, and ensure the use of up-to-date systems.
11. Appointment Setting and Calendar Management: Coordinate appointments and manage the company’s calendar for meetings and events.
12. Client Advocacy and Retention: Build strong client relationships, ensuring their needs are met and improving client retention.
13. Inventory Management: Oversee inventory levels, track orders, and ensure that supplies are available when needed.

Requirements:

• Bachelor's degree in Business Administration, HR, or a related field is preferred but not mandatory.
• Proficiency in HR and financial software (e.g., Gusto, QuickBooks, BambooHR).
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint) and collaboration tools (e.g., Slack, Asana).
• Strong understanding of U.S. employee and contractor payroll systems, including tax forms.
• Exceptional attention to detail.
• Ability to handle confidential information.
• Proven experience assisting U.S. clients.
• Demonstrated expertise in U.S. employee and contractor tax documentation.
• At least 2-3 years of experience in HR management or operations.
• A track record of implementing KPIs and SOPs.
• Familiarity with inventory management and purchasing workflows.

Benefits:

• Competitive Pay Rates
• Work From Home Support System
• Long Term/ Permanent work commitment

Technical Requirements:

• Licensed Windows 10 Operating System
• CPU at least intel core i5
• 8Gb Ram Memory
• DSL/ Fiber internet at least 50 mbps
• With back up internet connection
• Headset with mic
• At least 720p Webcam
• HIP

About the company

Core-VA Solutions is a top-tier provider of virtual assistant services.

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