Contractor Project Manager, Stakeholder Engagement

CURRENT CHALLENGES

In 2023, Mid Atlantic Arts hired a new Executive Director as the first step in transforming how the organization works with and within communities. MAA began a strategic planning process the following year and will soon arrive at a critical juncture: Surveying the greater community of stakeholders for broad feedback and input, with a goal of hearing from 1,500 different stakeholders, representing each of the 409 counties in the region, and including voices from the region’s diverse populations, organizations, and arts forms.

Current email lists reliably reach grantees, partners, and funders. However, because the task at hand is largely about the needs and communities that are not being served, current lists and methods of communication are not sufficient.

Overall Strategic Planning Timeline

1. Jan-Feb - Co-creation of survey tools
2. Mar - Development of outreach and engagement plan, including hiring of additional support (local contractors)
3. Apr - Distribution of survey, ongoing assessment of response demographics
4. May - Response gathering and analysis
5. June - Write it

SCOPE OF WORK

Mid Atlantic Arts is looking for a Project Manager, Stakeholder Engagement to lead the development, distribution, response management, and analysis of a survey to gather feedback from broad and specific groups of stakeholders. The survey will be deployed in rural and metropolitan areas throughout the region, and among different racial, socioeconomic, and geographic communities.

The survey seeks to include underrepresented communities alongside traditionally well-represented ones, including arts organizations, individual artists, social justice organizations, arts audiences, folk organizations, cultural/heritage groups, justice activists, and the general public.

Candidate must be comfortable working with and orchestrating a survey in a wide variety of communities.

The project manager will have a budget to engage local partners to assist with outreach and engagement.

Contract deliverables include:

• 1,500 survey responses meeting specific targets from regional stakeholder groups
• Post-survey data analysis and synthesis report

Essential functions:

• Overall project management
• Coordinate co-creation, use, and distribution of survey tools
• Manage internal stakeholders to maintain agreed-upon timeline and deadlines
• Ensure surveys are accessible to all targeted communities (language, technology access, ability, etc)
• Recruit, hire, and supervise members of local communities to act as community engagement specialists
• Data Management Process distribution list
• Manage response gathering to ensure consistency and accuracy
• Provide updates and insight about respondents as needed
• Identify communities and constituencies that are underrepresented
• Analyze and present data at specific points in time or as requested

Community Engagement

• Develop and execute an outreach and recruitment plan to engage each targeted subgroup, including follow-up strategies to ensure key indicators are met
• Connect with communities and community organizations to recruit survey participants

These functions may be supported by additional contractors, especially hired from the local community.

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