Full-Time Virtual Administrative Assistant

As a Virtual Administrative Assistant, you’ll be the go-to person who makes sure everything behind the scenes runs smoothly. You’ll connect people, projects, and clients—keeping communication clear and operations efficient.

What You’ll Be Doing

• Record, organise, and share meeting notes in a timely and accurate way.
• Manage incoming calls, emails, and client requests with professionalism and discretion.
• Maintain up-to-date records across different platforms so information is always reliable and easy to find.
• Support cross-department projects, helping teams stay on schedule.
• Take care of everyday admin tasks like scheduling, document prep, and information management.
• Handle all responsibilities with confidentiality and a professional approach.
• Explore and adopt tools or software that can improve how we work.

Who We’re Looking For

• A strong communicator who is clear, confident, and approachable.
• Highly organised and proactive—able to see what’s needed before being asked.
• Someone who takes pride in supporting others and keeping things running seamlessly.
• Detail-oriented and structured, with a natural ability to keep track of multiple moving parts.
• Comfortable working independently in a remote setup while staying closely connected with the team.
• Quick to learn and adapt to new systems, processes, and technologies.

What We Offer

• 40 days of paid annual leave
• Fully remote role—work from wherever you’re most productive

Why You’ll Enjoy Working With Us

You’ll be a vital part of how we operate. You’ll collaborate with motivated colleagues who value initiative, teamwork, and genuine care for one another’s success.

Requirements:

• 3+ years’ experience in an administrative, operations, or similar support role
• Proficiency with Microsoft Office/365 tools
• Familiarity with CRM platforms or similar systems (a big advantage)
• Strong attention to detail with a focus on accuracy and quality
• Highly organised, reliable, and skilled at managing time effectively
• Confident working independently, setting priorities, and meeting deadlines
• Comfortable with technology and quick to learn new tools and processes
• Strong interpersonal skills with a collaborative, team-focused mindset
• Excellent written and spoken English, with great grammar and attention to detail
• A reliable laptop, a consistent internet connection, and a dedicated home workspace
• Backup solutions in place to stay online during outages

What is the last date for applying to the job?

Which countries are accepted for this remote job?