Full-Time Virtual Administrative Assistant

We are seeking a proactive, detail-oriented Virtual Administrative Assistant to support daily operations.

Responsibilities:

• Managing administrative tasks
• Coordinating schedules
• Handling client communication
• Assisting leadership with special projects
• Managing calendars, appointments, and internal meeting schedules
• Organizing and maintaining digital files/documents
• Responding to client emails, calls, and inquiries
• Coordinating travel arrangements
• Preparing reports, presentations, and meeting agendas
• Supporting project tracking, deadlines, and internal communications
• Assisting with onboarding of new team members
• Working closely with leadership on initiatives
• Attending occasional in-person meetings/events in LA office (approx. 5%)

Qualifications:

• 2+ years of administrative or virtual assistant experience
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Proficient with Google Workspace, Microsoft Office, Zoom, project management tools (e.g., Asana, Trello, Notion)
• Reliable internet connection and home office setup
• Ability to handle confidential information
• Comfortable working independently
• Availability for limited travel to LA (expenses covered)

Benefits: Included benefits such as health insurance, PTO, 401(k), etc.

Schedule: Monday – Friday, 8 AM – 5 PM PST

Work Environment: 95% work-from-home, flexible remote work environment

Compensation: Competitive hourly pay - $28.30/hour

Opportunities: Working with a creative, fast-paced team and exposure to the photography, media, and entertainment industry.

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