Contractor Conference Logistics Associate

• Coordinate load-in and load-out logistics, managing trucking schedules and liaising with internal teams, vendors, and the venue.
• Create and manage the buildout crew schedule.
• Manage on-site buildout crew.
• Manage shipping and receiving, including domestic and international shipments, inventory, and warehousing.
• Source vendors and suppliers for equipment rental, generators, rigging, trucking, warehousing, and cleaning services.
• Liaise and maintain vendor relationships, ensuring accuracy and quality control.
• Develop, upkeep, report and reconcile conference budgets and vendor invoices.
• Ensure projects are delivered efficiently and on schedule.
• Maintain event databases and complete administrative functions.

• Degree or diploma in event/project management or similar experience.
• Experience in contract negotiation and vendor management.
• 5+ years of direct event experience.
• Strong analytical, strategic planning, and problem-solving skills.
• Proficiency in Microsoft Office, Google Docs, and Airtable.

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