Full-Time Corporate Travel Coordinator

Work Location: Los Angeles, California USA (PT)
Business Hours: 7:00 AM PT to 4:00 PM PT

Reporting to: Senior marketing personnel based in Los Angeles

Responsibilities:

• Cost-effectively arrange, manage, and supervise company travel needs according to policy.
• Obtain necessary approvals and communicate itineraries to employees and supervisors.
• Maintain accurate travel calendars.
• Optimize travel expenditures for best quality and price.
• Ensure travelers arrive on time with appropriate accommodations within budget and policy.
• Research destinations and services; book hotels, flights, and transportation.
• Coordinate activities and ensure all documentation is accurate.
• Resolve scheduling conflicts and travel/accommodation issues, communicating with relevant parties.
• Accurately communicate travel details, follow up, and adjust plans as needed.
• Negotiate and manage contracts with travel service providers, coordinate bonus miles/rewards.
• Suggest travel program improvements and innovations.
• Reconcile expense receipts according to company policies.

Requirements:

• Fluency in written and spoken English.
• Familiarity with US, major US city/airport, Philippines, El Salvador, and other international travel.
• Understanding of time zones.
• Strong interpersonal and communication skills, including negotiation.
• Attention to detail, critical thinking, problem-solving, and cost management.
• College diploma.
• Professional travel training certification (preferred).
• 3+ years' experience in corporate travel (preferred).
• Computer proficiency, including Microsoft Office (Word, Excel, Outlook calendaring).
• Concur Expense Management and Travel system knowledge (preferred).
• Quickbooks knowledge (preferred).
• Experience booking travel with Internet sites (Expedia, Kayak, Hotels.com) and directly with US airlines and hotels.

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