Contractor HR Administrative Support

HR Administrative Support

This is a contract position. This is an onsite opportunity in Marlborough, MA. Are you looking for an opportunity to support a dynamic HR Shared Services team? We are seeking an organized and detail-oriented HR Administrative Support professional to assist with various in-office tasks, including handling incoming and outgoing mail, maintaining personnel files, and supporting HR case management.

This role is perfect for someone eager to contribute to HR operations and support a high-functioning team.

Job Responsibilities:

• Print, sort, fax, and mail paperwork as part of the administrative support process.
• Open and sort mail and faxes received within HR XPRESS, distributing them to the appropriate area.
• Log the receipt of all Leaves of Absence (LOA) documentation in the shared email box and update cases in ServiceNow.
• Upload LOA paperwork and personnel file documents into the document management system.
• Maintain personnel files for all office and exempt/management associates.
• Ensure appropriate authorization is obtained for personnel file requests.
• Prepare personnel file documents for external vendor scanning, audit scanning accuracy, and follow up on missing documents.
• Mail employment verification forms to the external vendor for completion.
• Distribute benefit enrollment materials upon request.
• Print and mail associate discount cards upon request.
• Perform special projects as assigned by the HR team.

Skills/Requirements:

• Familiarity with HR systems and case management tools is preferred, but not required.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both verbal and written.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency in basic computer software packages (e.g., Microsoft Office, ServiceNow).
• Ability to work independently and as part of a team.

Why should you apply?

This role provides an excellent opportunity to gain experience in HR operations and administrative support within a large organization. You’ll play an important role in helping the HR team function smoothly and efficiently.

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