Full-Time Meeting Supervisor (Pharma/Speaker Bureau Exp)

The Speaker Bureau Meeting Supervisor is a key contributor to the success of speaker bureau operations, serving as a central point of coordination for all related activities. The ideal candidate will bring robust experience managing a variety of live meeting formats.

Responsibilities:

• Negotiate rates and contract terms with vendors.
• Manage program logistics including venue selection, contracts, travel, food and beverage, and A/V needs.
• Build and customize registration websites (via CVENT).
• Ensure quality control of client materials and develop best practices.
• Review and approve meeting specifications.
• Attend project briefings and meetings.
• Work on-site at meetings to coordinate logistics.
• Review and reconcile invoices.
• Track attendee spend reports.
• Evaluate progress and initiate scope changes if necessary.
• Manage the budget and advise on risks.
• Identify operational improvements.
• Assist in creating and maintaining process work instructions.
• Collaborate on the development of speaker bureau reports.
• Maintain knowledge of the speaker bureau portal.
• Work with the Speaker Bureau Manager to improve processes.
• Produce congress activity decks.
• Commit to diversity, equity, and inclusion.

Requirements:

• Bachelor’s degree or 5-8 years in a pharmaceutical hospitality role.
• Experience in planning live, virtual, or hybrid meetings.
• Proficiency in managing speaker programs through a speaker bureau portal.
• Experience with Trade Shows, Convention and/or Congress planning.
• Understanding and ordering of show services, estimating for budgets.
• Experience managing large group bookings through housing bureaus.
• Cvent or similar registration platform experience required.
• Strong Excel skills; Zoom; WebEx.
• CMP certification preferred.
• Willingness to travel approximately 25-30%.
• Candidates in Central Time Zone are preferred.

What is the last date for applying to the job?

Which countries are accepted for this remote job?