Full-Time Research Contracts Specialist

Reporting to the Director of Clinical Research, the successful candidate will prepare and negotiate legal agreements for Osler research studies including clinical study agreements, confidentiality agreements, sub site/grant and collaboration agreements, grant agreements.

The Research Contract Specialist will also review and assess study submissions by researchers to determine study complexity and requirements, and develop agreement strategies.

The position will liaise with key internal stakeholders such as the Research Ethics Board, Research Financial Services, and senior management for briefing and decision-making.

Duties also include developing SOPs and review tools.

With support from Osler Legal Services, the Contract Specialist will review, negotiate, and administer a high volume of funding and related research agreements and proposals with granting agencies, collaborating institutions, research consortia, pharmaceutical companies, medical device companies, or CROs.

Consulting with internal parties and negotiating with external parties as required, the Contracts Specialist ensures agreements are consistent with Osler’s institutional and funding agency policies, and do not expose Osler or researchers to excessive administrative or financial risk.

The Contract Specialist will protect Osler’s interests while maintaining customer service toward researchers and their staff.

Accountabilities:

• Oversees the day-to-day delivery and administration of contracts and agreements, serving as the first point of contact for contracting needs.
• Receives, reviews, and manages research agreements (clinical trial agreements, material transfer agreements, non-disclosure agreements, service agreements, data transfer agreements, etc.).
• Ensures all agreements comply with Osler’s institutional policies, research guidelines, and legislative requirements.
• Identifies operational risks in contracts and develops recommendations for mitigation.
• Negotiates contractual financial terms for the Hospital, its Researchers, and third parties.
• Tracks and updates contract management spreadsheets, maintaining executed agreements.
• Synthesizes and summarizes contract details for internal stakeholders.
• Follows up with parties to alleviate delays and ensure timely contract processing.
• Understands research context and motivations of all parties.
• Finalizes agreements and coordinates with external parties for executed copies.
• Manages correspondence with PIs, staff, Hospital departments, governments, and corporate sponsors.
• Updates agreement statuses.
• Administers and follows up on research agreements.

Qualifications:

• At minimum, a law degree or paralegal background with related experience, or a master's degree.
• Minimum 3 years of practical experience, including at least 2 years drafting, interpreting, and negotiating agreements (clinical trial, data transfer, confidentiality, etc.).
• Familiarity with human research legislation, Canadian, US, and international guidelines (FDA, Health Canada, GCP, Tri-Council Policy Statement, PHIPA, etc.).
• Ability to prioritize competing demands and meet deadlines accurately, while maintaining customer service and ethics.
• Experience drafting and negotiating research contracts.
• Excellent organizational and problem-solving skills.
• Ability to support project closure on tight schedules and provide timely analysis.
• Excellent oral, interpersonal, and written communication skills.
• Excellent attention to detail.
• Knowledge of medical terminology is preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Demonstrates Osler Values (Respect, Excellence, Service, Compassion, Innovation, Collaboration).

Hours: Currently days, including weekends and statutory holidays (subject to change).

Salary: $85,839.00 - $107,308.50

Application Deadline: February 12, 2025

#LI-WD1#FT

What is the last date for applying to the job?

Which countries are accepted for this remote job?