Full-Time Senior Meeting Planner

The Senior Meeting Planner plays a key role in planning and executing pharmaceutical meetings, with a strong focus on speaker programs across live and virtual formats. This position requires expertise in managing complex logistics, ensuring compliance with industry regulations, and delivering flawless experiences for healthcare professionals.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Independently coordinate all program logistics for both live and virtual events, including venue/site selection, contract negotiations, travel, food and beverage, meeting room set-up, virtual platform management and audio-visual coordination, rooming lists, and ancillary vendors.
• Responsible for audience generation (recruitment) and attendee data management, including post-meeting compliance Sunshine Act reporting.
• Process and manage healthcare professional payments and vendor invoices.
• Track and prepare accurate attendee spend reports to comply with the Sunshine Act guidelines.
• Review and reconcile final invoices and pass-through cost reconciliation within mandated timelines.
• Coordinate outsourced ground transportation arrangements for attendees, faculty, client, and staff and update and manage an accurate Arrival and Departure manifest.
• Maintain ongoing dialogue with manager and project team throughout life of the program to evaluate progress and respond to any changes in the scope of the program.
• Adheres to and awareness of PhRMA, FDA, OIG, ACCME, and ADA guidelines.

WHAT ARE WE LOOKING FOR?

• Minimum 2-3 years meeting planning experience (pharma agency experience is ideal)
• CMP Certification preferred, but not required
• Bachelor's Degree required
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Experience with Cvent® (online event registration management system)
• Experience executing virtual meetings using programs such as Zoom, Microsoft Teams, On24
• Knowledge of hotel, air travel, and event planning industry
• Strong accounting and negotiation skills
• Ability to prioritize, multitask and plan numerous meetings simultaneously

This role requires around 25-30% annual travel

What is the last date for applying to the job?

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