Full-Time Senior Meeting Planner (Pharma)

What Does a Senior Meeting Planner Do?

The Senior Meeting Planner is responsible for the independent planning and executing virtual and live events.

Speaker Bureau: She/he will be the point of contact for field sales teams and healthcare professionals in coordinating educational speaker’s bureau meetings and updating the client.

Live Meetings: She/he can manage small (under 50) meetings and assist with a variety of larger meetings, including advisory boards, training meetings, product theaters/symposia, and national sales meetings and POAs.

The Senior Meeting Planner should be highly motivated and able to succeed in a dynamic environment.

Responsibilities:

• Independently coordinate all program logistics for both live and virtual events (venue/site selection, contract negotiations, travel, food and beverage, meeting room setup, virtual platform management, audio-visual coordination, rooming lists, ancillary vendors).
• Responsible for audience generation and attendee data management (post-meeting compliance).
• Open Payment reporting, manage healthcare professional payments and vendor invoices.
• Track and prepare accurate attendee spend reports to comply with Open Payment guidelines.
• Review and reconcile final invoices and pass-through cost reconciliation.
• Update templates and meeting materials, coordinate distribution.
• Coordinate outsourced ground transportation arrangements.
• Maintain ongoing dialogue with manager and project team.
• Maintain and/or exceed minimum billable utilization percentages.
• Availability to work outside standard hours (evenings and weekends).
• Adherence to PhRMA, FDA, OIG, ACCME, and ADA guidelines.
• Ability to work independently on assigned projects, prioritize, and multitask.
• Ability to handle conflict, resolve problems, and manage in a dynamic environment.
• Experience and ability to manage and travel to meetings in the US and internationally.
• Other duties as requested.

Travel: May be required up to 35%.

What Are We Looking For?

• Associate's or Bachelor's degree or 4 years in a pharmaceutical hospitality role
• Minimum 2-3 years meeting planning experience
• CMP Certification preferred
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Experience with Cvent® (online event registration management system)
• Experience with other web-based registration systems
• Experience executing virtual meetings
• Knowledge of hotel, air travel, and event planning industry
• Strong accounting and negotiation skills
• Open to travel up to 35% of the year

What is the last date for applying to the job?

Which countries are accepted for this remote job?