Contractor Senior Project Manager
Oceans is hiring a remote Contractor Senior Project Manager. The career level for this job opening is Senior Manager and is accepting Sri Lanka based applicants remotely. Read complete job description before applying.
Oceans
Job Title
Posted
Career Level
Career Level
Locations Accepted
Share
Job Details
Role Summary: We're looking for a proactive and systems-minded Project Manager/Senior Project Manager who acts as the glue between teams and tasks—someone who can bring structure, accountability, and momentum to a creative, sometimes chaotic environment. Reporting directly to one of the founders, you’ll play a central role in operationalizing workflows, owning Monday.com project spaces, and supporting internal initiatives. This is not a traditional "checklist PM" role. You’ll be expected to build, implement, and maintain systems, manage deliverables across teams, and proactively problem-solve. If you love creating order out of complexity, working with a values-driven and jokey team, and being both the conductor and backstage operator, we want to hear from you.
Key Responsibilities:
- Workflow & Systems Management
- Own and manage project boards, workflows and automation within Monday.com
- Build, document, and train the team on new systems, dashboards, and procedures within Monday.com
- Track deliverables, deadlines, and team accountability on implementation and uses of operational systems
- Help build and maintain Standard Operating Procedures (SOPs)
- Monitor systems usage and retrain/remind teams when tools are underutilized
- Financial & Admin Support
- Oversee basic financial tracking systems
- Draft invoices for contractors and clients
- Taking on some internal culture work, such as organizing monthly staff happy hours as well as monthly process trainings
- Manage contracts through Monday.com lifecycle forms and check-ins
- Ad hoc operational support that arises for the C-Suite
- Project Oversight & Execution
- Monitor all operations-based active projects and tasks—serve as the central reference point across teams
- Ensure deliverables are completed on time, and risks are escalated early
- Provide weekly updates and maintain visibility across project lifecycles
- Special Projects & Strategic Initiatives
- Conduct research for new initiatives (e.g., affiliate platforms, vendor partnerships)
- Lead implementation of operational updates across the org (e.g., ads workflow rollout)
- Identify process gaps and take initiative to close them—before being asked
Must-Haves:
- Experience in operations, project management, or program coordination
- Attention to detail
- Highly analytical
- Self-learner
- Strong fluency with project management platforms (Asana, Monday.com, ClickUp, Airtable, etc.)
- Ability to create automations, link boards, and standardize processes
- Demonstrated ability to build and implement workflows, not just maintain them
- Excellent communication and follow-through skills—written and verbal
- Experience managing or coordinating across cross-functional teams
- Comfortable being “friendly assertive” and giving/reminding others on tasks, even with people who are more senior at the company
- High level of self-direction and the ability to push initiatives independently
- Experience working in a fast-paced startup or, creative agency, or nonprofit environment
Nice-to-Haves:
- Comfort building and maintaining internal as well as client-facing project structures (CRM, onboarding workflows, deliverable tracking)
- Ability to draft basic documentation, SOPs, and internal training materials
- Familiarity with contract management and invoice creation workflows
- Background or exposure to values-driven or diverse workplaces
Cultural & Personality Fit:
- Friendly and collaborative but not afraid to push back when needed
- Detail-oriented but able to see the big picture
- Able to balance proactivity alongside reactivity, both responding to needs as they arise while building out new processes
- Comfortable in a diverse, jokey, but serious about their work team culture
- Receptive to feedback and comfortable giving it in a constructive way
- Excited by the idea of bringing order to chaos and growing with a mission-oriented team
- Excited to help build this role with the COO
About the company
Oceans hires incredible operational talent and matches them with world-class startups around the globe.
Possible employment type: contract
Possible allowed location: Sri Lanka