Full-Time Accounting Assistant

Are you a meticulous and detail-oriented professional with a strong knack for numbers and financial accuracy?

Alakai Capital is looking for a proactive Accounting Assistant to join our dynamic team!

This role plays a critical part in ensuring financial transparency, efficiency, and accuracy across our growing real estate portfolio.

The ideal candidate thrives in fast-paced environments and is eager to contribute to a collaborative, innovative culture.

As an Accounting Assistant, you will support core accounting operations, help streamline financial processes, and provide insights that drive strategic decision-making.

Responsibilities:

1. Manage accounts payable and receivable, ensuring timely and accurate processing.
2. Prepare monthly financial statements, including variance analyses and reconciliations.
3. Perform regular bank and general ledger account reconciliations.
4. Assist in annual CAM reconciliations, tenant billing, and related adjustments.
5. Maintain up-to-date financial records within Yardi, ensuring compliance with GAAP and internal controls.
6. Prepare supporting documentation for audits and tax filings.
7. Assist in budgeting and forecasting across the real estate portfolio.

Asset Management:

1. Review and approve commission invoices; create and verify Net Effective Rent (NER) schedules.
2. Conduct financial reviews on prospective tenants, including credit/background checks and financial documentation.
3. Draft legal documents such as leases, amendments, and guarantees using standardized templates.
4. Assist in the creation of property budgets and projections for new acquisitions and existing properties.

Reporting & Analysis:

1. Update monthly financial, leasing, and property performance reports.
2. Create cash flow analysis reports for at-risk properties or distributions planning.
3. Track portfolio sales, acquisitions, and prepare summaries for internal and external stakeholders.

Property Management Collaboration:

1. Assist with executive suite management, move-outs, inspections, and space readiness.
2. Show vacant spaces to prospective tenants and brokers as needed.
3. Support and direct property managers with maintenance planning and vendor coordination.
4. Ensure timely vendor service and optimal property function for self-managed assets.

Requirements:

• 2–4 years of accounting experience, preferably in commercial real estate.
• Proficiency with Yardi accounting software (strongly preferred).
• Strong analytical and problem-solving skills; ability to interpret complex financial data.
• Meticulous attention to detail and high level of accuracy.
• Solid knowledge of GAAP and accounting best practices.
• Excellent communication and interpersonal skills.
• Ability to prioritize and manage multiple tasks independently in a dynamic work environment

Expected Outcomes:

• Within 30 days: Full integration into daily accounting processes with demonstrated independence.
• By 3 months: Delivery of accurate monthly financial reports and variance analyses with minimal supervision.
• By 6 months: Active contributor to process improvement initiatives, offering insights and solutions that optimize accounting operations and support strategic growth.

What is the last date for applying to the job?

Which countries are accepted for this remote job?