Full-Time Accounting Specialist

Accounting Specialist is responsible for managing day-to-day financial transactions, including accounts receivable (AR) and accounts payable (AP). Requires attention to detail, strong organizational skills, and the ability to maintain accurate financial records.

Key Responsibilities:

• Prepare and send customer invoices and statements.
• Manage, monitor and follow up on overdue accounts.
• Record cash receipts and apply payments.
• Reconcile AR balances and ensure all transactions are accurately recorded.
• Coordinate with sales and project management to resolve billing issues.
• Process vendor invoices, ensuring accurate coding and approval.
• Review purchase orders, contracts, and payment terms for accuracy.
• Prepare and process payment runs (ACH/Wire/Credit Card).
• Maintain accurate records of AP transactions and ensure timely payments.
• Prepare reports related to AP, including aging and payment schedules.
• Assist with resolving vendor inquiries and disputes.
• Record credit card payments.
• Collect and maintain W-9 forms for compliance.
• Support payroll preparation and processing.
• Support client and vendor onboarding, ensuring accurate setup.
• Ensure PSA system configuration accuracy.
• Assist with month-end and year-end closing processes.
• Provide assistance with audits.
• Maintain and update accounting records.
• Assist with preparation and filing of 1099 forms.
• Ensure compliance with company policies, tax regulations, and accounting standards.
• Assist with special projects.

Requirements:

• Associate's degree in Accounting, Finance, or related field (Bachelor's preferred).
• At least 2 years of experience in AR/AP or general accounting.
• Proficiency in accounting software (e.g., QuickBooks Online).
• Strong knowledge of accounting principles and procedures.
• Excellent attention to detail and organizational skills.
• Ability to handle multiple tasks and prioritize effectively.
• Strong written and verbal communication skills (English).
• Ability to work independently and as part of a team.

Preferred Skills:

• Experience with Microsoft Excel or Google Sheets (advanced functions).
• Familiarity with the accounting and regulatory environment.
• Experience with reconciliation and month-end closing processes.

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