Full-Time Accounts Payable Coordinator

Accounts Payable Coordinator

As an Accounts Payable Coordinator, you will coordinate the entire accounts payable process. You will ensure that all invoices and bills are paid accurately and on time. Collaborate with the Property Management team to approve bills and ensure sufficient funds.

Your analytical skills will verify invoice legitimacy and schedule payments. Your efforts support seamless customer experiences and enhance financial processes.

Key Responsibilities & Functions

• Maintain positive communication.
• Collaborate with Property Management on bill approvals and cash flow.
• Seek continuous improvement in accounts payable processes.
• Review and process vendor invoices, ensuring accurate accounting system entry.
• Monitor and manage the inbox for bills and approvals, clearing pending items daily.
• Analyze invoices for accuracy, legitimacy, and categorization.
• Schedule payments for due invoices to avoid late payments.
• Generate and review reports on outstanding invoices and payments.
• Reconcile accounts payable records with the general ledger.
• Prepare tax documentation for 1099 vendors.
• Participate in team meetings to discuss workflow, address challenges, and share updates.
• Assist in the annual budgeting process.
• Utilize accounting software (e.g., AppFolio).

Skills & Competencies

• Detail-Oriented: High attention to detail.
• Curiosity and Proactivity: Willingness to learn and suggest improvements.
• Communication Skills: Ability to raise concerns and seek assistance.
• Volume Handling: Ability to handle high invoice volume.
• Customer-Centric: Understand internal and external customer needs.

Desired Qualifications, Education & Experience

• Minimum of 3 years in accounts payable or bookkeeping.
• Familiarity with accounting software (AppFolio preferred) and advanced Excel skills.
• Experience with tax 1099 vendors.
• Advanced English proficiency.

Benefits

• 40 hours per week.
• Salary: $11 - $13/hour.
• Positive work environment.
• Opportunities for growth and development.
• Training and support.

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