Full-Time Accounts Payable Specialist

Job Description:

The Accounts Payable Specialist is responsible for inventory and non-inventory payables for the Company. The duties of this position include entering invoices, tracking prepayments and matching and clearing purchase order receipts. Travel is not required. This position has no personnel management responsibilities and reports to the Accounting Manager. The normal shift is 40 hours per week, with periodic extended hours, as needed. This position may be assigned other duties as determined by the Supervisor.

Key Responsibilities:

• Processing and data entry for invoices
• Matching and clearing purchase order receipts
• Processing travel expenses.
• Processes payments weekly
• Reconciles inventory prepayments and follows up on discrepancies
• Maintains Accounts Payable filing system (scan/index invoices)

Requirements

• High school diploma or general education degree (GED)
• Minimum two years relevant Accounts Payable experience
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages
• Ability to read and comprehend simple instructions, short correspondence and memos
• Working knowledge of Microsoft Excel; and Word Processing software
• Ability to work independently in a highly organized manner
• General awareness knowledge of the ISO9001 Quality Management System requirements, company Quality Policy and your contributions to the effectiveness of the QMS
• Responsible for being knowledgeable of and acting in strict accordance with the requirements of all relevant laws, regulations, and Company policies, including, among other areas, Food and Drug Administration regulations.

Preferred Qualifications:

• Relevant experience with Oracle Cloud