Full-Time Accounts Receivable Officer

The Accounts Receivable Officer ensures the accurate and timely tracking of revenue, receipt of payments, and recording of financial transactions related to goods and services. This position is responsible for maintaining the billing system, generating invoices, reconciling accounts, and providing support to customers regarding their queries and documentation needs.

Key Responsibilities:

• Billing System Management
  • Maintain and update the billing system, ensuring accurate and up-to-date information
  • Sync data with accounting software to facilitate seamless financial transactions
• Invoicing and Documentation
  • Generate invoices, credit notes, and account statements in a timely manner
  • Verify and accurately post all payments to the corresponding invoices
  • Provide customers with any necessary support documents and address their queries
• Reconciliation and Month end reporting
  • Maintain accounts receivable records to ensure ageing is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared
  • Perform daily cash management duties, including the recording of bank deposits, updating and distribution of cash receipt logs, and posting of cash to the accounts receivable sub-ledger
  • Monitor and collect accounts receivable by contacting clients via telephone and email
  • Prepare analytical and ratio analyses relevant to A/R, so management can gain a better understanding of how collection efforts are progressing
  • Support other accounting and finance team members
  • Provide support for the month-end process, ensuring all tasks are completed accurately and on time.
• Responsibilities 
  • Support the company in optimising our financial transactions and systems by performing reconciliation of payments and customer accounts
  • Communicate discrepancies to management team, identify slow-paying customers, and recommend collection candidates
  • Strengthen and grow relationships with clients by communicating with customers regarding past-due accounts
  • Assist in streamlining the accounts receivable process by identifying areas for performance improvement
  • Exercise integrity and confidentiality in financial reporting, and comply with national and local financial requirements
• Proven experience, min 3 years, as an Accounts Receivable Officer in a similar role.
• Excellent data entry skills
• Knowledge of accounting principles and accounts receivable processes
• Strong organisational skills and attention to detail
• Ability to work independently
• Experience with using Microsoft Excel and accounting software XERO and Cin7 would be advantageous
• Understanding of accounting principles, fair credit practices and collection regulations.
• Excellent attention to detail and accuracy in maintaining financial records, data and systems.
• Excellent communication and interpersonal skills. Ability and experience in building and managing client and internal stakeholder relationships