Full-Time Associate Director, Global Accounts Payable

The Company Cover Genius is a Series E insurtech that protects the global customers of the world’s largest digital companies including Booking Holdings, owner of Priceline, Kayak and Booking.com, Intuit, Uber, Hopper, Ryanair, Turkish Airlines, Descartes ShipRush, Zip and SeatGeek. We’re also available at Amazon, Flipkart, eBay, Wayfair and SE Asia’s largest company, Shopee. Our partners integrate with XCover, our award-winning insurance distribution platform, to embed protection for millions of customers worldwide each year.

Our team and products have been recognized with dozens of awards including by the Financial Times which ranked Cover Genius as the #1 fastest-growing company in APAC in 2020. Our diverse team across 20+ countries and many language groups commit itself to diverse cultural programs, in particular “CG Gives” which makes social entrepreneurs out of us all and funds development initiatives in global communities.

About the Role Reporting to the Senior Director, Global Financial Operations, the Associate Director, Global Accounts Payable will be responsible for the overall leadership and direction of the global Accounts Payable team. This individual is responsible for the efficient and accurate processing of vendor invoices, Travel & Expense, business credit cards as well as any associated adjustments. The Associate Director, Global Accounts Payable is the key point of contact for both external stakeholders and internal stakeholders to address any concerns or issues in a timely manner. In particular, this individual will ensure that the AP team integrates seamlessly with the Procurement team to support the joint management of both expense and merchandise suppliers from supplier set-up and maintenance as well as performance monitoring.

This role will be the “face” of the AP team, and must demonstrate a high degree of customer orientation to meet the needs of internal “customers / business partners” across Cover Genius. The incumbent will be responsible for the overall quality of service delivery from AP to the organization, including acting as an escalation point to resolve and correct any issues / concerns raised by either internal customers or external vendors. This role will also form an integral part of the Finance team in providing insights into building out a successful Global Accounts Payable organization.

Key Responsibilities

• Provides Leadership and Manages the Accounts Payable function for Cover Genius
• Oversee vendor master file maintenance, including oversight of vendor set up process and ongoing maintenance
• Lead the timely and accurate processing of vendor invoices
• Accounting and period end close as it relates to vendor accounts payable and T&E
• Vendor relations including establishing an AP help desk
• Monitor the invoice processing activities, and proactively manage any issues impacting the accuracy or timeliness of vendor payments.
• Act as the “face” of the Accounts Payable team, and exhibit a high degree of customer service for internal “customers / business partners” across the organization. Acts as the focal point for any performance issues / challenges that are escalated for resolution both within Cover Genius (e.g. Buyers, Procurement) and external suppliers.
• Lead the support to Employees on T&E reimbursements serving as point of contact for escalations unresolved by AP Staff
• Develops Expense related procedures and policies to ensure adherence to company guidelines.
• Develops and monitors compliance with all financial and accounting policies, including Delegation of Authority (DoA) at all locations to ensure all payments are properly authorized.
• Maintains internal control procedures and financial accountability, including ICFRs as they relate to expenses.
• Manages monthly closing of AP and posting of month-end information and ensures the accuracy of financial statements including timely completion of Account Reconciliations.
• Works closely with the External Auditor as part of their quarterly review / annual audit and is responsible for the preparation/review of audit schedules prepared in Floqast, up to and including a monthly Accounts Payable Aging report.
• Responsible for the performance of the geographically distributed AP team, including development, training and promotion/recruitment/terminations.
• Leads and participates in special projects as required.
• Partner with Global Tax Director to ensure pass-through taxes, such as VAT, GST, US Sales Tax, are reflected correctly.
• Partner with the Global Treasury and FP&A Teams in providing support for cash outflows, eg support on cashflow forecasting.
• Recommending and driving improvement to processes, systems, and control frameworks.

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